Getting an eSignature Solution Up and Running
ESignatures can speed up many documentation workflows by eliminating the need to print, sign, scan, and fax documents. Moreover, they allow businesses to conduct more customer transactions remotely.
To find the best eSignature solution for your business, evaluate various factors including cost, reputation, and user reviews. In addition, look for solutions that can integrate with your existing workflows.
Integrating eSignatures with other software or platforms
Getting an eSignature solution up and running is crucial for any business. This includes evaluating how the solution will integrate with existing systems, handling infrastructure considerations and ensuring staff are comfortable using the new system. In addition, companies must also consider the types of transactions that require a signature. Ultimately, this will help them determine the appropriate amount of staff training and how long it will take for them to become proficient in the new tool.
ESignature solutions can help reduce costs by allowing businesses to avoid the printing and shipping expenses associated with physical documents. They can also speed up document processing times, which can improve customer experience and boost sales. In addition, they can be easily integrated with CRM systems to streamline document workflows.
The best eSignature solutions provide multiple verification and authentication options to ensure that documents are signed by the correct individual. These include government ID verification, biometrics, SMS one-time passwords, shared secrets, knowledge-based authentication and certificates. These features make eSignatures more secure and reliable than traditional documents. They are also compatible across many different platforms and devices, including email, the company’s website, Alexa, IVR and in-store terminals.
Streamlined workflows
With the help of esignature, teams can eliminate many of the manual processes that slow down document management and signature processes. This enables teams to focus on customer growth and boost productivity. However, before choosing an eSignature solution, it is important to assess the software’s features and functionality to ensure a seamless workflow.
For example, look for a feature that allows teams to personalize signature forms and add fields to suit the business needs. It is also crucial to consider how the eSignature software presents documents to customers. It should be compatible across all platforms, including desktop computers and mobile devices. In addition, the system should provide a variety of options for signing tasks, such as agent-guided and self-serve.
Additionally, it is a good idea to look for an eSignature program that integrates with third-party tools and provides a customizable open API. Lastly, make sure the eSignature software offers a secure and tamper-proof audit trail that verifies the authenticity of the document. This enables compliance and reduces the risk of legal issues. This can be achieved through a range of security measures, including digital certificates and signature verification.
Reduced costs
As organizations increasingly focus on efficiency, a growing number of teams are shifting to digital processes to eliminate costly manual steps like collecting signatures. This not only reduces overhead costs by eliminating the need for expensive printers, scanners and desktop PCs, but also helps to lower carbon footprints by reducing the use of paper and toxic ink and avoiding devices that are difficult or impossible to recycle.
Another way that eSignature solutions save money is by reducing the costs associated with reviewing errors or documents that are missing crucial information. Documents that require correction can cost businesses a minimum of $183 per day when reviewed manually. With an eSignature solution, however, this cost is virtually eliminated.
In addition, eSignature solutions help to reduce the risk of legal exposure by providing an audit trail and tamper-proof records that make it easy to track and locate a document at any point during the signing process. This feature also makes it easier to maintain compliance with existing laws and regulations. Depending on the volume of documents that need to be signed on a regular basis, businesses can choose from several types of eSignature solutions.
Compliance
Unlike the old-fashioned process of sending a document to be signed, scanning and faxing it back to the firm, or mailing it to the signer to be handwritten on paper, an eSignature solution allows a signing party to complete a contract from any device with internet access. The signature is securely stored in the cloud, and an audit trail is automatically recorded for compliance purposes.
Many eSignature solutions also support workflows for multiple departments, lines of business and industry. For example, they facilitate human resource responsibilities such as new employee paperwork and employee contracts; sales with quotes, agreements, and invoices; and procurement with SOWs, MSAs, and purchase orders.
A top-rated eSignature software vendor provides easy-to-use and customizable features that support a range of use cases for different departments. Check whether the vendor offers API support, cross-platform compatibility, and a mobile app for easy use on phones or tablets. A great user experience is crucial for successful implementation of any software, especially when it comes to a document management system. Consider how your customer-facing team will embrace the new technology, and when they can be expected to become proficient.
Time-saving
eSignature solutions help companies save money by eliminating paper-based processes and reducing associated costs. For example, paper-based signatures require a large investment in printers, folders, toners, ink, staples, filing cabinets, and shipping costs. These costs can add up quickly. Additionally, if documents are misplaced or destroyed, the company can incur fines and penalties. With a digital signature solution, the document will always be available for retrieval, and the software will keep a record of who prepared and signed it.
ESignatures also save time by making it easier to send and collect legally-binding eSignatures. They eliminate the need for printing, hand-signing, scanning, and emailing. This makes it easy for businesses to automate their workflows and improve overall productivity.
Whether you’re a small business or a multinational enterprise, an eSignature CRM can save your team tons of time and money by streamlining the signing process. In addition to helping you close more deals, it will reduce human errors and make it faster for you to get a signature from your clients or partners. In turn, this will boost your customer satisfaction and loyalty.
